INTRODUCTION
We are building autonomous robots and AI-powered automation solutions for manufacturing, logistics, and industrial environments. Our mission is to accelerate industrial automation through intelligent robotics, helping global manufacturers improve productivity, efficiency, and workforce safety.
We are seeking a highly organized, proactive, and business-oriented Executive Assistant to work directly with the CEO and Business Development Manager. This role goes beyond traditional executive support and serves as a strategic partner in driving business development, market expansion, investor engagement, and company-wide strategic initiatives.
The ideal candidate enjoys solving business problems, conducting market research, coordinating cross-functional projects, and supporting executive decision-making in a fast-paced startup environment.
JOB DESCRIPTION
- Fundraising Support: Prepare and refine fundraising materials, including pitch decks, financial models, investor presentations, and due diligence documents.
- Strategic Proposals: Develop business proposals, partnership decks, and strategic documents to support C-level executives in business development and stakeholder engagement.
- Executive Support: Assist the CEO and Business Development Manager with daily priorities, meeting preparation, follow-ups, and strategic initiatives.
- Business Research & Analysis: Conduct market research, competitor analysis, and industry research to identify business opportunities and support strategic decision-making.
- Meeting & Communication Management: Prepare meeting agendas, take minutes, document action items, and ensure effective communication across teams and external stakeholders.
- Ad Hoc Strategic Initiatives: Support special projects, business planning, and other priorities assigned by the CEO and management team.
REQUIREMENTS
- Bachelor’s degree in Business, Economics, Finance, Engineering, Marketing, or a related field.
- Strong analytical, organizational, and project coordination skills.
- Excellent written and verbal communication in English.
- Comfortable working across multiple priorities in a fast-paced startup environment.
- High attention to detail, professionalism, and confidentiality.
- Strong problem-solving mindset with the ability to work independently.
- Comfortable using AI tools such as ChatGPT, Claude, Gemini, Perplexity, Notion AI, and other productivity assistants to improve work efficiency.
Preferred skills
- Experience in startups, robotics, AI, industrial automation, venture capital, management consulting, or technology companies.
- Experience working with international customers or global partners.
- Strong PowerPoint, Excel, Notion, CRM, and project management skills.
BENEFITS
- Salary: negotiation based on candidate’s capacity.
- A unique and global business opportunity in Vietnam.
- Competitive compensation.
- Valuable professional experience in the intersection of Physical AI, Robotics, Manufacturing, International Supply Chain, and Deeptech.
- Opportunity to grow your career and improve personal skills.
- A beautiful office in Hanoi, Vietnam.
- International, creative, and “super cool” co-workers.
CONTACT
- Email: info@phenikaax.com